Hilly Fields Midsummer Fayre 2018


12pm – 5pm

Saturday 23 June 2018

General stall (non-catering) Application Form and Information Sheet now available. 

Catering stall application forms available here.

Brockley Society has been organising the Hilly Fields Midsummer Fayre for 44 years, and as one of Brockley’s biggest and best community events it contributes hugely to the unique character of our area. Attendance on the day is regularly over 5000, and for many it is a real highlight of the summer.

It features a wide range of arts, crafts, community, bric-a-brac and food-related stalls as well as delicious hot and cold foods, refreshing ales, singing and dancing, charity displays, competitions, a birds-of-prey display, fun fair, animal farm and much much more.

HOWEVER, IT IS ENTIRELY RUN BY VOLUNTEERS.

Whilst our regular central team of volunteer organisers has already come out of hibernation to make a start on the monumental organisational task,

WE ARE CURRENTLY LOOKING FOR NEW PEOPLE TO GET INVOLVED AND HELP WITH THE ORGANISATION.

Whether you have enjoyed the event in the past or are new to the area, please consider giving up a few hours of your time to help make the event a success. It’s a great way to make new friends, give something back to the community, and get a real sense of satisfaction.

There are a wide range of roles, meaning there’s something for everyone! Preliminary work takes place over the coming months, but the main priority is for volunteers on the day itself. You do not need to help out for the whole day; roles can be split into just a few hours – so you still have plenty of time to enjoy the many attractions of the Fayre itself.

See the ‘Volunteering’ section below for an overview of the roles, and how to get involved.

There are three ways for local businesses to support the Fayre: donating a raffle prize, becomimg a Fayre Sponsor, or advertising in the programme. See the ‘Advertising, Prizes and Sponsorship’ section below for further details.

Hundreds of local people, smaller businesses and charities run General Stalls at the event, which contribute hugely to the unique ‘village fete’ atmosphere. Application Form and Information Sheet now available.

We also invite separate applications for a small selection of Catering Stalls. More information and the application form for the 2018 Fayre are now available to download here. Completed forms should be sent to: Brockley Society, PO Box 63473, London SE4 9AZ. The deadline is Friday 25th May 2018.

We hope to hear from you soon… 

 

Volunteering

A dozen or so different Teams take charge of specific aspects of the organisation, each with a Team Captain. 

Before the event:

  • General organisation (during the months before the event)
  • Programme Distribution (during the fortnight before the event)

On the day itself:

  • Set up Gazebo and Tent
  • Set up Hazard Tapes/Bunting/Signs/ Flags
  • Stewards (stalls / traffic flow)
  • Litter management
  • Children’s competitions
  • Arena events
  • Raffle ticket sales
  • Brockley Society tent
  • Tea and Cake stall
  • Barbecue stall
  • Event strike down (tents/gazebos)

Please consider getting involved! Most roles only require a couple of hours of your time; the more the merrier, and the smoother the event will run.

To register your interest in helping out, or to find out more, please contact:

brocsoc chair email

 

Advertising, Prizes and Sponsorship

The Midsummer Fayre is the biggest annual community event in the area, attracting over 5,000 people. Its purpose is to strengthen the local community and to raise funds for Brockley Society’s charitable objectives. Local businesses can benefit by supporting the Fayre, and there are three main ways to be involved – each of which provides an excellent opportunity to promote your business to the local community.

1) Advertise in the Fayre Programme. A5 sized and full colour, this will be distributed free to around 8000 homes in the area during the fortnight leading up to the event. To get an idea of how your ad will look see last year’s programme here.

2) Donate a prize. Your business can donate a prize which directly promotes your services. Prizes (to be drawn and announced on the day) will be listed and each business thanked individually on the back of the programme.

3) Become a Headline Sponsor of the Fayre. Your business will be listed as a Headline Sponsor on the front cover of the Fayre programme, you will receive a full page advert in the programme, and on the day your business will be thanked over the PA system as a major sponsor.

Please note that in order to have enough time to print and distribute the programmes before the event, artwork and payment must be submitted before a deadline which is around the middle of May.

The combined ‘Advertising and Prizes Information Sheet & Application Form’ will available for download on this page from 1st April 2018.

Completed forms (along with cheque or payment details, and any relevant associated files / documents) should be sent to: Brockley Society, PO Box 63473, London SE4 9AZ

If youhave any queries at all about this, please contact us by email at:

advertise@brockleysociety.org.uk

The deadline for sponsorship will be at the beginning of May.
The deadline for programme artwork and payment will be in the middle of May.

Performers wanted!

We are also currently looking to finalise the line-up of performers and acts to entertain the crowd in the main arena and roaming around the site. To preserve the village fete atmosphere we do not featured amplified music as such, and we only have a very modest budget, but within those guidelines we would consider anything: choirs, dance, sports demonstrations etc etc. NB: we are especially keen to feature local community and school groups.

For the first time, we are also considering (budget permitting) having an ‘acoustic tent’ featuring acoustic music and short talks. If you’d be interested in taking part, please get in touch with us at:

 

Gallery of photos from the 2016 Fayre

(Courtesy of George Harris)